Applicable to use of the IFSP website, participation in IFSP organised online events, IFSP membership and use of IFSP services
The IFSP is an organisation for accountants having a legal personality according to the provisions of the Second Schedule to the Civil Code, having its address at Garrison Chapel, Castille Place, Valletta VLT1063, Malta.
The term “personal data” refers to all personally identifiable information about the data subject which includes all the information provided to us in event registration forms, service requests, membership forms and all information which may arise that can identify an individual personally, including information of third parties provided to us by a company or other corporate entity registering on behalf of a participant(s).
The personal data that the IFSP collects about the participant is the data voluntarily provided to us for event registration, membership, or service access purposes. The IFSP collects personal information to fulfil its role as a professional representative body. As we perform various different functions and activities to service the needs of its members, registered students and other non-member users, the personal information requested and collected will vary depending on your group.
We typically collect the following categories of data:
We only collect information, including personal data that we believe to be relevant and required for the IFSP to carry out its functions and activities and to conduct its business as required by law and regulatory obligations.
Where you provide us with personally identifiable information relating to other people, such as your directors, officers, employees, advisors or other related persons, you shall be solely responsible for making sure that the provision of such data by you to the IFSP fully complies with applicable data protection law and the relevant person in regard to whom the data relates has been provided with the necessary information at law regarding the IFSP’s processing of his personal data and where necessary you will obtain the data subject’s consent to our use of their information.
Any information notices, consents or other applicable requirements that may be required to be fulfilled for the provision of third party data to us shall be borne solely by you and you hereby fully indemnify the IFSP and shall render the IFSP completely harmless against all costs, damages or liability of whatsoever nature resulting from any claims or litigation (instituted or threatened) by any third party against the IFSP as a result of the provision of any third party personal data by you to the IFSP.
The IFSP’s legal basis for processing personal data provided will vary from activity to activity. In some instances, processing may have more than one lawful basis. The following information below summarises the basis on which we process personal information:
Typically, the IFSP will process your personal data for the following purposes:
The use for which your personal information is requested and collected will vary depending on your group. Typically, the IFSP will collect personal data in the manners outlined below:
Generally, you would have provided your personal data to the IFSP directly. However, in some instances, we may collect personal data about you from third party sources, such as educational providers, online searches or from public registers including professional associations. Third parties such as regulators or service providers of the IFSP may also have provided your personal data to us.
From time to time IFSP would also like to contact non-member users about its products and services, promotional offers, marketing as well as information in relation to the products and services provided by third parties (“Marketing”). Marketing will be carried out primarily through the circulation of e-mails or by phone. Other means of communication may also be used, however the IFSP shall always seek your prior written consent.
You may withdraw consent to the processing of personal data for Marketing purposes at any time by sending us an e-mail on: firstname.lastname@example.org. Alternatively, you may unsubscribe to such communications by clicking the “Unsubscribe” link contained in the footer of any Marketing email you will receive from us.
However, please note withdrawal of consent for Marketing communication does not affect the lawfulness of the processing of personal data based on such consent prior to its withdrawal.
The recipients of the personal data are:
· selected individuals within the Institute;
· IFSP’s affiliates; and
· third parties to whom disclosure may be required as a result of legal obligations imposed on the IFSP.
The IFSP’s recipients of personal data are located within the EU.
We will not share any of your personal data with third parties without your permission, except where this is strictly required for us to provide you with a service you have engaged us to provide or where we are obliged to do so in terms of our legal or regulatory obligations.
If we ever have to share your personal data with an entity outside the EU, we will do so in accordance with the requirements of the GDPR and any other applicable law.
The processing of personal data is not a statutory requirement: it is a requirement in order to complete registration to events or to provide services. Failure to provide personal data impedes us from being in a position to conclude registration for the participant.
Your personal data will not be used for any automated decision-making or profiling.
Information will be retained for no longer than is necessary for the purpose for which it was obtained by us, or as required or permitted for legal and regulatory purposes, and for legitimate business purposes. In certain circumstances, where required by law or applicable regulations or where the IFSP deems it necessary for our legitimate business, regulatory and / or legal purposes, we may hold the data for a longer or shorter period.
As a general rule we will retain your personal data as long as you remain a member, or until you ask us to stop communicating with you, unless we have a valid reason to keep the information for a longer time.
We take the security of your personal data very seriously and have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed, so as to safeguard its integrity and confidentiality.
The security measures we have implemented to ensure safe transmission and storage of personal data include:
We also regularly review and, where practicable, improve upon these security measures.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
While we do our utmost to safeguard your personal data, no data transmission over the internet can be totally secure and therefore we cannot guarantee or warrant that no unauthorised access will occur.
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For as long as we hold personal data about an individual, that individual may (where applicable):
Please note that your rights are not absolute.
IFSP and its Data Protection Officer may be contacted on complaints regarding the processing of personal data at the details indicated above. You also have the right to lodge a complaint with the Office of the Information and Data Protection Commissioner in Malta:
Information and Data Protection Commissioner
Level 2, Airways House
Sliema SLM 1549
Tel: (+356) 2328 7100
This Policy shall be governed by Maltese Law. Any dispute arising from, or related to, such Policy shall be subject to the non-exclusive jurisdiction of the courts of Malta.